Hollywood Climate Summit cuts overnight media transfers down to an hour with Pro Data

When the team behind the Hollywood Climate Summit produces a live event, there’s no room for slow transfers or failed copies. Their programming reaches a global audience across 67 countries, with multiple live-streamed panels captured simultaneously in 4K.

Before switching workflows, media management had become a bottleneck. Backing up footage from several cameras across multi-day events often stretched into overnight transfers, leaving little flexibility if something went wrong.

Using iodyne Pro Data as the central hub for their live production workflow, the team reduced transfer times from an overnight process to roughly one hour — while also freeing up producers to create clips and publish highlights in real time.

“We were able to transfer all of our footage from five cameras and three days of full programming from being an overnight process to being able to transfer all of that within an hour. That’s a game changer for event producers.”

HEATHER FIPPS, EXECUTIVE DIRECTOR

The Hollywood Climate Summit brings together thousands of entertainment professionals focused on climate action, storytelling, and impact. Across three days of live panels, discussions, and announcements, the organization produces and distributes a large volume of media that needs to move quickly between production, editing, publishing, and archive workflows.

Their events span Los Angeles, Sundance, and New York Climate Week, with programming streamed globally and preserved as an ongoing educational resource for their community.

For the production team, speed and reliability were critical challenges. With up to seven cameras capturing live 4K feeds across multiple sessions each day, even a single failed or delayed transfer could disrupt publishing schedules and slow down post-production.

The team needed a storage solution capable of keeping up with continuous ingest while remaining simple enough to support a lean nonprofit production crew.

• 🎥 Multi-camera live event production
• 🌎 Global livestream distribution across 67 countries
• 📦 Centralized media storage during live production
• ✂️ Real-time clipping and highlight creation during events
• 🗂️ Rapid archive preparation for long-term access

• 📹 Up to seven simultaneous camera feeds
• 🖥️ Live 4K video workflows
• 📅 Multi-day event coverage and continuous recording

• ⚡ iodyne Pro Data used as the central storage hub for the livestream team
• 🔌 iodyne Pro Cables supporting high-performance data transfers
• 👥 Shared access across producers and media teams during active events

• ⏱️ Reduced media transfers from overnight to about one hour
• 🎬 Freed up producers to follow sessions live and create clips in real time
• ✅ Lowered risk during high-pressure live event production
• 📚 Improved ability to archive and distribute footage quickly to a global audience
• 🤝 Simplified data management for a small nonprofit production team
• 🌱 Created a more scalable workflow for year-round events and future productions

“Before using the iodyne Pro Data, we couldn’t afford any mistakes. Even if one transfer had a hitch, we were looking at a delay of our show.”

HEATHER FIPPS, EXECUTIVE DIRECTOR